When you cannot be at the dance the night of your duty, it is your responsibility to get a replacement! At each dance,
one couple is needed for greeter duty and 2 couples are needed for kitchen duty. If the dance is a theme dance, decorations
are desired. Each member should sign up for 4 dance duties a year. Dance duties are; kitchen duty, greeter duty and decorations
duty.KITCHEN DUTY:
Dance Break is at 10:15.
By 9:00 check that enough food has been brought to serve dancers. If concerned that there is not enough food, notify President.
Start coffee by 9:30 or 9:45. Use small pot. Fill to dark lines with cold water. Add 3/4 cup of coffee grounds.
Set out plates, napkins, silverware, cream and sugar, and tea bags. Set out the food and serve quests if needed.
Sell the split the pot tickets at break, as the guest are waiting in the line for potluck.
After the break, clean tables, wash dishes belonging to the grange.
Replace equipment, sugar and cream to the Toe Dragger’s locker.
Clean floors and place benches on table.
Take out the garbage and replace garbage liners downstairs. Also empty garbage cans in both the men and women’s restrooms.
ALL MEMBERS ARE EXPECTED TO BRING FOOD TO EACH DANCE. MEMBERS ON KITCHEN DUTY ARE EXPECTED TO CLEAN UP AFTER BREAK, and
other club members are encouraged to assist..
GREETER DUTY:
Greeters should arrive by 7:30.
If needed, sweep the floor before the dance, may need to apply dance wax around the edges and then sweep again. Also, wipe
out the drinking fountain.
Remove Greeter box out of Toe Dragger locker. Set out contents on table in hallway:
Mints or candies in one dish.
Guest notebook and pen.
Roll of door prize tickets - one ticket for each dancer.
Roll of Split the Pot tickets. Sell for 3/$1.00 or 7/$2.00.
Price sign - $10.00 per couple.
Change - $30.00 in small box.
Note: Callers/cuers and their spouses from other clubs get in free, they also receive doorprize tickets.
Greet everyone in a welcoming manner. The door can be shut down by 9:15. Place money box and split the pot can behind the
counter where the president conducts the break meeting.
After the dance and break, stand at the door and thank the quests for coming. Then sweep the floor, close windows, turn
off lights and lock the door. Check for forgotten food downstairs – either take it home with you or dispose of it.
DECORATION DUTY:
The person responsible for decorating for a dance needs to co-ordinate a grange access time with the Decoration Contact
Person. Decoration Duty also includes removing decorations after the dance.
Decorations for Christmas shall remain up the entire month of December, or as designated by the Grange.
Save all Decorations for the next year.
OREGON FEDERATION NEWSLETTER:Be responsible for putting the monthly newsletter in the OFN by the 5th of the
month for the next month’s issue. Example: The October issue of publication would have to receive the newsletter by
the 5th of September.OREGON FEDERATION AD PERSON / ADVERTISEMENTS AND FLYERS:
Be responsible for putting the monthly advertisement of dances in the OFN by the 5th of the next months issue. Example:
The October issue of publication would have to receive the ad by the 5th of September.
Develop and distribute advertisement media to promote Round and Square dancing.POP COMMITTEE:
Be responsible for seeing that pop is available for all Club dances and planned activities.
Keep record of income, money, and expenses.
Maintain 3 cases of assorted pops and place in Club refrigerator for next dance.PROGRESSIVE DINNER:
Coordinate plans for the Progressive Dinner, such as time, date, and people who will host certain courses.AUGUST CAMPOUT:
Plan and coordinate campout for month of August. Select 2 or 3 different parks with details. Bring information to November
meeting for the club to vote on.
Make campsite reservations 9 months in advance of campout (for state camp grounds).
Make sign-up sheet and set deadlines for signing up. Plan and coordinate activities.
GRADUATION CHAIRPERSON:
The Member at Large is the Chairperson of the Graduation Committee for both Square Dance and Round Dance lessons and shall
coordinate graduation activities with the President and Caller/Cuer. The Chairperson shall be responsible for the direction
and supervision of the committee providing the fun and game activities at Graduation, as well as determining the appropriate
graduation ceremony. Diplomas shall be presented by the President and Member at Large.DOOR PRIZES/GIFTS:
Some door prizes will be free passes to the dances. The number given away will depend on the number of people at the dance.
The Prize Chairperson shall provide prizes for dances as directed by the Theme Dance Committee. Additionally, gifts shall
be provided for the Callers and Cuers (both permanent and guest) at the Club Anniversary Dance.SUNSHINE PERSON:
Cards shall be sent to the Caller and Cuer for anniversaries and birthdays. Get well and sympathy cards shall be sent to
Club members as appropriate. Sympathy cards may include a note indicating that a donation to the Kinton Grange will be made
in remembrance of the deceased.DECORATION CONTACT PERSON:
Whomever has decoration duty for a particular dance shall make contact with the Decoration Contact person to establish
a date and time for decorating the Hall for the specified dances. SPECIAL FOOD COMMITTEE (Vice President):
Provide sign-up lists for members to provide food for special dances by the decision of the Club.SUPPLIES COMMITTEE:
Check supplies in Toe Draggers cabinet once a month.
Buy supplies such as paper plates, plastic tableware, cups, napkins, tea, coffee, cream, sugar, mints, etc. as needed.HISTORIAN:
Obtain pictures and news articles pertaining to Club activities and arrange in a Club scrapbook. Members who take pictures
at Club events are asked to give pictures to the Historian whenever possible to enhance the scrapbook.SHERIFF:
The Club Sheriff is appointed by the newly elected Club President. The sheriff is directed to discourage inappropriate
behavior at club functions by fining the offending member(s) during the dance break. Although anyone can suggest an offense,
only the sheriff can officially declare a fine and assign its fee. Total fines should be limited to 50 cents in a single day.
Monies collected go to a charitable cause as determined by the Club throughout the year.
Possible reasons a sheriff might assess a fine on a person may be for;
1. Doing something he/she should not be doing, or not doing something he/she should be doing.
2. A good laugh - providing entertainment for everyone.
3. The sharing of good fortune - such as winning split the pot.
4. Leaving a purse or other valuable item upstairs during break.
The Sheriff shall sell Split the Pot tickets during break at all Club dances. Split the Pot tickets may also be sold at
the door. However, the Sheriff is responsible at all times for assuring that the tickets are being sold appropriately. If
the winnings are more than $30.00, then the winnings will be split fifty fifty to two winners.
Monies generated by selling of tickets shall be divided equally in two parts, with one part awarded during the drawing
at dance or class breaks. The remaining monies shall be divided in half, with one half going to the general Club fund, and
one half going towards the special activity fund. This special activity fund may be the Mystery Trip, however, the special
activity shall be designated yearly by a Club or Board vote.
The Sheriff may appoint a deputy sheriff at his/her discretion to assist when the Sheriff is not present at a dance, however,
this shall be discussed with the President prior to the Sheriff making said appointment.WINTER GETAWAY:
Plan and coordinate getaway retreat for early Winter. Bring information to November meeting for club to vote on.
Make sign-up sheet and set deadlines for signing up. Plan and coordinate activities.MAINSTREAM/ROUND DANCE CLASS COORDINATOR
(Member at Large):
Class Coordinators are responsible for coordinating the door duty of club members for collecting class fees at each class,
maintaining attendance records and class rosters, and other records as necessary. Class rosters shall be provided to the TVC
insurance coordinator for insurance purposes and the President for graduation certificates. It should be noted by all members
that, unlike Mainstream Classes which occur regularly every year, the Board or General Club Membership shall vote yearly to
determine if Plus Classes will be held for that square dance year. Plus classes are not a part of the regular Club agenda.
Class coordinators are responsible for advertisements for classes. Class coordinators also serve on the graduation committee.
CLUB MANUAL:
A Club manual shall be produced each year and distributed at the Club Anniversary Dance or as near to that date as possible.
Updates to the Constitution and By-Laws portion of the manual shall be made only as directed by the By-Laws. Yearly updates
to the remainder of the Club manual shall be made as necessary, i.e.; as new committees may be formed, existing committee
duties change, or new Club functions may be introduced (such as Plus dancing), and Club membership/address changes.THEME DANCE
COMMITTEE:
The Vice President is responsible for determining a list of theme dances for the new year of September through August.
At a minimum, the Vice President should get input from the Caller, the Cuer and club president when creating this list. This
list should be completed by the middle of August, in time to be published with the new club manual and in time to be included
in the TVC comprehensive calendar.TRAVELING BANNERS:
Make travelling banners, as needed, to be given out to visiting clubs. Upon request, visiting clubs are granted a travelling
banner if they have two squares of people in attendance, or one square in attendance with a caller. Toe Draggers would then
visit the club to retrieve the banner (usually retrieval will require the same number of people in attendance as above).DUTY
ROSTER
The Vice President maintains the duty roster and solicits volunteers.WEB HOMEPAGE
Maintain our Toe Dragger club web page. Coordinate with others who maintain links to the web.WEB COORDINATOR
Maintain web domain and email forwarding.WEB CALENDAR
Maintain the calendar that is linked to our Toe Dragger home web page.WEB PICTURES
Maintain the club pictures that are linked to our Toe Dragger home web page.
KINTON GRANGE TURKEY DINNER:The Kinton Grange gives the Toe Draggers a very good rental price for use of the grange for
dances and classes. In return, the Toe Draggers are asked to help with the Turkey Dinner put on the last Sunday of October
every year, which raises money for maintenance and operation of the grange. The following committees are needed to help with
this function.TURKEY DINNER RECRUITER:
This person lines up Toe Draggers to help prepare or serve the Turkey Dinner. Preparation occurs on Friday and Saturday
prior to the dinner, the dinner is served on Sunday.TURKEY DINNER PIE COORDINATOR:
Each Toe Dragger is asked to donate a fruit pie to the dinner, or donate money to buy pies with. This person would co-ordinate
this effort.TURKEY DINNER ON SITE COORDINATOR:
This person would direct Toe Draggers helping with the Grange Turkey Dinner.
MISCELLANEOUS NOTES:
Square dance graduation: Neither students or angels pay at this dance. Toe Draggers are to bring treats for graduation.
Square Dance Angel Badges -- The number of years denoted on angel badges given out by Toe Draggers, represents the number
of years persons have angeled at the Toe Draggers Club. Each angel badge will have an angel icon on it, with the number of
years the person has angeled written in the angel. Badge colors represent groups of 10 years.
1-9 years, blue badge
10-19 years, black badge
20-29 years, gold badge
Square dance jamboree: Door fees are to be collected as if it were a regular dance. Students will pay at the door. Toe
Draggers will not pay at the door as they are asked to bring food. Non Toe Dragger angels will not pay at the door because
they are often attending to support a student they are helping through classes.
Classes
- Children 9 years old and older are accepted into classes, but it is expected that an adult sponsor (parent, grandparent,
guardian) will either be taking the class with the child, or angeling the child.
- It is expected than persons angeling the class have graduated from a previous class.
- Square dance lessons – first lesson for the student is free, first three lessons are open to new students. Those
wanting to begin lessons after the first three, will need approval from the caller or club president.
- Round dance lessons – first two lessons are open to new students. Those wanting to begin lessons after the first
two, will need approval from the cuer or club president.
- Square dance lessons – if a student misses 3 lessons in a row, then they may be asked to discontinue lessons and
begin them again next year. There can always be exceptions, such as the student is working outside of the classes to catch
up, etc.
Square dances – if it becomes apparent that a dancer is consistently breaking down squares and significantly diminishing
the enjoyment of other dancers in the square, the club caller and/or club president may approach him/her and suggest that
they discontinue dancing, but join the club for their next set of lessons. This may particularly occur in the case where the
dancer has never graduated from square dance lessons. The dancer may be offered coupons or a note for a couple of free lessons
with the club, signed by either the club president or club caller.
Progressive dinner: Attendees should be limited to Toe Dragger members, their family and guests.
Campouts and Midwinter retreat: Attendance is first open to Toe Draggers, if space is still available - then extended to
Toe Dragger families and friends, and if space is then still available, could be extended to non member square dancers.
Round dance graduation: Angel badges can be given out for round dance lessons, but the number of years has never been tracked,
so it is not possible to include angel years on the badges.
July and August Toe Dragger dances are come as you are (or casual dress) dances to try and beat the heat. Short sleeve
shirts and short pants are acceptable apparel to these dances.
