Fort Belvoir Retired Members Golf Association

SIGN-UP PROCEDURES  for RMGA MATCHES

1. Each sign-up will include two matches - an away match played at one of the fourteen country clubs and a home match played at Fort Belvoir. All matches are scheduled for Thursdays, to commence with a 0845 shotgun start. Players are required to check-in with the team captain or his assistant not later than 0815. The schedule of matches with sign-up dates is posted in the men’s locker room.   

2. Sign-up will take place at the North 36 clubhouse at 0800 on the Friday which is normally thirteen days prior to the first of the two matches to be played.   For those arriving prior to 0800, the first person to arrive will start a list to maintain a proper queue in the order of arrival.  Those following must personally place their name on the list, allowing those who are physically present with a check or cash in hand to be put on the list for playing in the match(es).  The order of listing is thus:  First priority goes to the “host” (Red or Blue team) members present and with payment.  Next to surrogates of the host team on behalf of the member they represent, again with payment; then members of the “other” team present with payment.   When sign-up is complete, surrogates for the other team may place the names of the members they represent on the standby list. and the list will be posted on the RMGA bulletin board in the Men's locker room.  From that point on, members must indicate the date and time they have signed as a standby.

3.  Sign-up by e-mail is permitted if a member cannot make the scheduled sign-up.  All e-mail signups must include the sender’s full name and the specific matches desired.  They will be accepted starting at 8:00 AM on the Saturday following Friday's signup and recorded as of the time the message was sent. 

4.  On Tuesday morning following the sign-up, and if there are vacancies, the Team Captain will fill in the match list with the names from the combined standby list that was posted on the bulletin board in the men’s locker room and from signups he has received by e-mail.  Priority for assignment, from both the sign-up sheet and the emails received, will be given to members of his team.  Members selected for the upcoming match will be notified by e-mail or by telephone at the Team Captain’s discretion.  Timely payment to the Team Captain is a responsibility of those accepted for play after the Friday sign-up.

5.  Once a player has signed for a match it is the player’s responsibility to notify the Team Captain or the assistant Team Captain if he cannot be present at either or both of the matches concerned.  This must be done as soon as possible so that the Team Captain can adjust matches accordingly.  He will attempt to replace the player with a person from the standby list but all arrangements for cost sharing in these circumstances are the responsibility of the individual players involved.   No refunds of any money will be made.  The Team Captain will post match pairings several days before each match occurs.

6.  Officers of the FBRMGA, Team Captains and Assistants have the following priorities:

a.      The President and Team Captains may be assigned to the list before official Sign-up by notifying the appropriate Team Captain.

b.      The Vice-President, Secretary, Treasurer, and Assistant Team Captains may be assigned to their affiliated Team Sign-up by notifying their Team Captain.

c.      The Vice-President, Secretary, Treasurer and Assistant Team Captains may sign-up for non-affiliated Team matches as if a member of that team.

7.  The above revision was approved by the Executive Council on October 21 of this year.  This is to promulgate the agreed upon procedures as of this date.