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General Consulting...I focus on your vision and offer
professional consulting on technology available to achieve successful results within a reasonable budget. The goal is a successful
event through; creative ideas, detailed planning and development of your vision. I am with you from concept through execution.
General Session Support...
SERVICES
All the support services I can provide
as "as needed" components or as a complete services package to supplement or enhance your existing resources; adding strengths
towards a successful program.
AV SERVICES COORDINATION
A planner's time is valuable and
better spent overseeing the bigger picture. Our common goal is to make your program a success. My associates consist of producers,
technical directors, project managers and seasoned technicians; a wealth of experience that will be very useful when it comes
time for setup, execution and on-site media management. We handle facility challenges and changes offering adaptive solutions
- with your approval; of course. We assist with a variety of tasks: ensuring all services come together as expected; facilitating
the program flow; helping presenters with their presentations; etc...
PRESENTER SUPPORT
I communicate with presenters to
acquire copies of their presentation materials and media in advance. This advanced preparation helps ensure that the proper
audio visual support to accommodate each presenter is ordered. It also provides an opportunity to adjust (with approval) for
aesthetic formatting to keep all presentations within the event’s theme. For those presenters using PowerPoint or Keynote,
I pre-load their files in one networked media server. I use two PC's and two Macs to facilitate showing media to the audience
while maintaining operator control along with presenter control. This provides for smooth transitions between presenters and
eliminates the "laptop swap" scramble at the lectern. Having all the files with one key person facilitates burning a compilation
CD of presentations for post-show distribution. Not knowing your presenters media requirements can be frustrating, especially
when information comes at the last minute. It provides peace of mind to have a pre-show “media wrangler.”
PRE-SHOW & ON SITE PRESENTER SUPPORT
Speakers’ presentations require they focus on their message. I help meet this goal by managing
the other details to make sure the focus is
where it needs to be. I
do this by:
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Editing PowerPoint for aesthetics
and common appearance to the conference theme
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Editing last minute changes during speaker-ready
and on-the-fly during the show
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Interfacing with the media crew
and media systems to ensure compatibility and present-ability
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Running the slide show so the presenter
can present
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Organizing all the media for smooth
transitioning from presenter to presenter and presentation to presentation
Stage & Set Design...
DESIGN
Using scale, computer-aided diagrams of the room set-up makes it possible to eliminate obstacles
prior to actual set.
These virtual views allow the right
resources to be pre-specified to fit an event's unique
requirements. Knowing the footprint of the stage, scenic, and media resources also determines the maximum, comfortable seating
possible for each venue without compromising fire and safety codes. Often, the scenic set and audiovisual equipment used to
support a program at one venue may not fit in another facility. Diagrams reflecting uniquely fine-tuned specifications also
make it easier to draft a detailed Request for Proposal, or create a general list of specifications for quoting and cost assessments.
Procurement & Management...
RFP DEVELOPEMENT & DISTRIBUTION
With all the developing, designing,
and detailing completed, the next step is drafting a request for proposal that specifically addresses your unique requirements.
I help detail your requirements down to specific technology. This avoids: getting
cookie cutter bids with items you don't need; getting quotes that are vague and use generic descriptions open to vendor interpretation. The RFPs are distributed to reputable vendors on your behalf .
PROPOSAL EVALUATION
Based on your criteria and proposed
solutions, I evaluate bid submissions for cost, equipment quality, and service upgrades.
I request revisions as needed from the selected vendors to ensure an "apples to apples" and "oranges to oranges"
comparisons. Together we narrow down choices to the best vendor(s) to be awarded the privilege of supporting your event. After
a preferred supplier(s) selection is made, I’m available to manage the
media resources on your behalf.
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