REHOBOTH YOUTH SOCCER CLUB
CONSTITUTION
ARTICLE I.
Name and Location
ARTICLE
II. Purpose
ARTICLE III.
Affiliation
ARTICLE IV.
Fiscal Year
ARTICLE
V. Membership
ARTICLE
VI. Administration and Board of Directors
ARTICLE
VII. Duties of Officers
1.
President
2.
Vice-President/Road
3.
Vice President/Town
4.
Treasurer
5.
Secretary
6.
Registrar
7.
Field Coordinator
8.
Purchasing Agent
9.
Education and Training Coordinator
10.
Fund Raising Coordinator
11.
Safety Director
12.
Director of Public Relations
13.
Concessions Coordinator
14.
Member-at-Large
ARTICLE
VIII. Meetings
ARTICLE
IX. Club Policies and Amendment of Constitution and By-Laws
ARTICLE X.
Indemnification
ARTICLE
XI. Committees
BY-LAWS
ARTICLE I.
Dispute Resolution
ARTICLE
II. Program Operations
ARTICLE I.
Name and Location
1.
The name of the organization
shall be the Rehoboth Youth Soccer Club, Inc., also known as the Rehoboth Youth
Soccer Club (hereinafter the "Club").
2.
The principal office of the
Club shall be located in Rehoboth, Massachusetts. The business address of
the Club shall be at the discretion of the President.
ARTICLE
II.
Purpose
1.
The purpose of the Club
shall be to promote and develop a soccer program in the Town of
Rehoboth in which people can develop
a positive self image, confidence and other positive character traits through
participation in soccer. Toward that end, the Club's objectives shall be
to:
a.
provide a safe, fun and
educational atmosphere for youth to learn and participate in the sport of
soccer;
b.
encourage participation in
the sport of soccer in a positive environment based on mutual
respect;
c.
provide instruction in the
fundamentals of soccer and in the values that participation in organized
sports offers;
d.
raise and expend funds for the
foregoing.
2.
No part of the net earnings
of the Club shall inure to the benefit of any individual, except that the Club
may be authorized to pay reasonable compensation for services rendered and goods
received, and to make payments and distributions for its exempt purposes. No
Board member of the Club shall receive monetary or other compensation for
his/her services to the Club, nor may he/she use
his/her position to benefit him/her directly or indirectly in any other way,
such as a supplier of equipment, or camp programs to the Club. The Club shall
not engage in any partisan political activity. The Club shall not conduct any
activities that are not permitted to an organization that is exempt from Federal
income tax under Section 501(c) (3) of the Internal Revenue code. Upon
dissolution of the Club, all assets thereof shall be distributed for exempt
purposes within the meaning of Section 501(c) (3) of the Internal Revenue Code
to organizations similarly exempt from such section.
ARTICLE
III.
Affiliation
The Club shall annually
affiliate with the Massachusetts Youth Soccer Association (MYSA) pursuant to the
requirements thereof, and may, pursuant to the vote of the Board of Directors
affiliate with any organized league, association or organization that has
similar purposes as those set forth in Article II.
ARTICLE
IV. Fiscal
Year
The Club's fiscal year shall
commence on January 1st and shall terminate on December
31st.
ARTICLE V.
Membership
1.
Membership in the Club shall
be based on the Club's fiscal year and shall consist of:
a.
Participating
Members,
defined as the legal guardian(s) of all players who are registered to
participate during any fiscal year in the Club's programs and all persons over
the age of eighteen (18) years who are then affiliated with the Club's
programs as administrators, coaches and referees;
b.
Playing
Members,
defined as all registered soccer players;
c.
Honorary
Members,
defined as those persons to whom the Club grants membership to recognize a
contribution of value to the Club.
2.
Membership may be terminated
for just cause by a two-thirds (2/3) vote of the Club's Board of Directors at a
meeting thereof, provided that notice of the intent to terminate any
individual's membership shall have been given to such person at least seven (7)
days prior to the meeting at which such vote shall be taken, and provided
further that such individual shall have the right to be heard at such
meeting.
3.
All members shall be
entitled to attend and participate at all general
meetings of the Club. Participating Members shall be entitled to vote on all
matters thereat on which a vote of the Club may be taken. Members who are not
Directors of the Club shall be entitled to attend all meetings of the Board of
Directors that the Board, in its discretion, determines to be open meetings, but
may participate in such meetings only at the discretion of the Board. Members
who are not Directors of the Club are prohibited from voting in any matters on
which a vote is taken at any meeting of the Board of
Directors.
4.
Honorary Membership may be
conferred by the Board of Directors on any individual, provided that no Honorary
Member shall be permitted to vote on any matter on which a vote is taken at any
meeting of the Club or of the Board of Directors.
5.
The names, addresses and
phone numbers of all members of the Club are private and may not be disclosed or
distributed to anyone, including any vendor or sponsor, without prior written
approval of the Board of Directors.
ARTICLE
VI. Administration and Board of
Directors
1.
The Administration of the
Club shall be vested in a Board of Directors.
2.
The Board of Directors shall
have control and management of the Club, its programs and property, and shall be
responsible for all Club activities, subject to the will of the
Members.
3.
The Board of Directors shall
consist of up to 16 individuals who shall be the President, Vice-President/Road,
Vice-President/Town, Secretary, Treasurer, Field Coordinator, Safety Director,
Registrar, Purchasing Agent, Education and Training Coordinator, Fund Raising
Coordinator, Concessions Coordinator, Public Relations Director, and up
to three (3) Members-at-Large.
4.
The Executive Committee of
the Board shall be elected by the Members at the Annual Meeting of the Club and
shall consist of five (5) individuals who shall be the President,
Vice-President/Road, Vice-President/Town, Secretary and Treasurer of the Club.
All remaining Directors shall be elected by the Executive Committee at its first
meeting following the Annual Meeting of the Club.
5.
No person shall be elected a
Director unless that person is then at least 18 years of age and a Member of the
Club.
6.
A Director shall hold office
until:
a.
A successor is elected at
an Annual General Meeting or a Board of Directors
meeting
b.
The Director submits a
written letter of resignation to the President or
Secretary
c.
The Director is removed at
a meeting of the Board of Directors
7.
A Director may be removed
for just cause by a 2/3 majority vote of the other Directors at a meeting of the
Board at which a quorum is present, and shall be removed by the Board if he or
she misses without adequate reason three (3) consecutive meetings of the Board
of the Club. The position held by such person shall be declared vacant upon such
vote or action.
8.
In the event any vacancy
occurs on the Board for any reason whatsoever, the remaining Directors shall
elect a successor who shall hold the vacant position for the remainder of its
term.
9.
No person may hold more than
one (1) office at any time.
10.
Any officer may appoint such
assistants thereto as may be necessary to assist him or her in the performance
of the duties of that office, provided that responsibility for such office shall
remain with the elected officer.
11.
All elected officers shall
attend meetings of the Members of the Club and of the Board of Directors, and
shall report on the activities of their respective offices as may be required
thereby.
ARTICLE
VII.
Duties of Officers
The Officers of the Club
shall perform such duties and responsibilities as the Board of Directors may from time to time direct and as the Constitution and By-Laws
may require.
1.
President
The President shall have the
responsibility and the authority to manage the day-to-day business of the Club
within the framework of MYSA requirements and these Guidelines. The President
shall:
a.
Preside at all meetings of
the Club Board:
b.
Serve as an ex-officio
member of all Club committees;
c.
Make such other decisions
and take actions as may be required to run the Club, within the limits of the
Club’s budget and these guidelines.
In addition, the President
shall oversee all of the following Club activities:
a.
Registering players,
coaches, referees and administrators;
b.
Assigning of players and
coaches to assure proper balance of teams within any one age
division;
c.
Locating, obtaining and
maintaining proper playing facilities;
d.
Securing of uniforms,
balls, goals and other necessary equipment;
e.
Scheduling of all games
and events;
f.
Complying with the
insurance requirements of the MYSA and submitting appropriate paperwork and
claims;
g.
Disseminating
information;
h.
Judging and ruling on
appeals and disputes;
i.
Insuring the selection of
an appropriate volunteer staff;
j.
Keeping the Club board
informed of actions and decisions on matters of
importance;
k.
Insuring attendance at
appropriate MYSA and United States Youth Soccer Association (USYSA)
meetings;
l.
Maintaining close liaison
with the MYSA;
m.
Insuring that the Club is
represented before officials of the Town of Rehoboth when required to do
so.
2. Vice-President/Road
The Vice President/Road
shall coordinate, administer and supervise the activities of the Club's Road
Program; serve as the Club's contact with each such league(s)/tournament(s) in
which its Road Teams may compete; represent the Club at meetings at which each
such league is administered or governed; endeavor to be elected or appointed to
and to thereby serve on the governing board of each such league; work with the
VP/Town to minimize any potential detrimental effects of tournaments on the
Town’s fall program by scheduling them, where possible, on weekends that the
Town program does not normally schedule games (e.g. Columbus Day and Veterans
Day weekends); and perform such other duties and responsibilities relating to
the activities of the Club's Road Program as that program may
require.
3. Vice
President/Town
The Vice President/Town
shall coordinate, administer and supervise the activities of the Club's Town
Program; schedule Town Program games and practices; select coaches for the Town
Program; select referees for the Town Program and provide for their training and
education in that capacity; assign players to Town Program teams; coordinate the
use of fields for Town Program games and practices; coordinate the acquisition
or distribute and collect uniforms and equipment for the Town Program; cause
evaluations of all players to be performed at the conclusion of each season and
maintain such evaluations; exercise the responsibilities of the President in the
event of the President's temporary absence or incapacity or in the event of any
vacancy in that Position; work with the VP/Road to minimize any potential
detrimental effects of tournaments on the Town’s fall program by avoiding
scheduling Town games, where possible, on weekends that the VP/Road normally
designates as tournament weekends (e.g. Columbus Day and Veterans Day weekends);
and perform such other duties and responsibilities relating to the activities of
the Club's Town Program as that program may require.
4. Treasurer
The Treasurer shall manage
the Club's finances; advise and update the Board of Directors and the Members on
the Club's financial status; propose annual budgets for approval by the Board of
Directors; pay all bills, invoices, expenses and fees necessary to perform the
Club's activities; keep in appropriate books an accurate account of all money
received and paid out; collect and maintain all funds due and payable to the
Club; exercise oversight of all fund raising activities; produce all required
state and/or federal fiscal reports relating to incorporation or 501(c)(3)
status; implement a system under which all checks require two signatures and
checks of over $300 require prior approval by the Board of Directors; and
perform such other duties and responsibilities as may be inherent in the
position of Treasurer.
5. Secretary
The Secretary shall record,
prepare, present and maintain minutes of all meetings of the Members of the Club
and of the Board of Directors; perform organizational responsibilities; prepare
and maintain current listings of all Directors, coaches and other Club
volunteers; and perform such other duties and responsibilities as may be
inherent in the position of Secretary.
6.
Registrar
The Registrar shall
administer, coordinate and supervise all player registrations conducted by the
Club; maintain the Club's copies of all registration forms; collect all
appropriate registration fees and turn them over to the Treasurer; certify Road
Team rosters; provide Road Team Coordinators with periodic updates on the
registration status of Road Team players; and provide appropriate notice of
registrations conducted by the Club.
7. Field
Coordinator
The Field Coordinator shall
prepare and maintain, and coordinate and supervise the preparation and
maintenance of fields for weekly play; recommend a field use and maintenance
program to the Board of Directors; and coordinate use of fields with appropriate
Town of Rehoboth
officials.
8. Purchasing Agent
The Purchasing Agent shall
purchase equipment and uniforms as necessary for the Club's programs; store and
maintain equipment and uniforms; prepare annual inventories of equipment and
uniforms; and distribute equipment and uniforms to Road and Town
Teams.
9. Education and Training
Coordinator
The Education and Training
Coordinator shall develop an education and training program for the Club's
coaches, players and referees; organize clinics and other educational programs
for coaches, players, and referees and coordinate such clinics with the Vice
President/Road and the Vice President/Town; and provide information to the Vice
President/Road and the Vice President/Town concerning clinics and other
educational programs for coaches, players and referees throughout
Massachusetts.
10. Fund Raising
Coordinator
The Fund Raising Coordinator
shall be responsible for the overall fund raising activities of the Club
including the development of a strong group of sponsors to support ongoing
program operations and the overall coordination of fund raising campaigns for
special projects that the Board deems necessary to insure the viability of the
overall program of the Club. All fund raising activities shall require prior
approval by the Board of Directors.
11. Safety Director
The Safety Director shall be
responsible for administering the MYSA accident reimbursement and liability
insurance programs for the Club; handling all reports of accidents and/or claims
for such programs; assuring maintenance of safe equipment and fields;
coordination adequate emergency medical coverage; and making safety information
generally available to coaches, parents and players as
appropriate.
12. Director of Public
Relations
The Director of Public
Relations shall be responsible for the dissemination of information concerning
the Clubs activities; the preparation of a Club newsletter; and the general
relations between the Club and the community.
13. Concessions
Coordinator
The Concessions Coordinator
will be responsible for the overall operation of the snack bar and concession
stand including insuring adequate adult volunteer coverage; purchasing goods for
sale; providing the Board of Directors with an accurate accounting of all funds
and delivering same to the Treasurer on a regular basis to be determined by the
Board.; arranging for appropriate clean-up and disposal of trash; and handling
other related duties as determined by the Board.
14.
Member-at-Large
A Member-at-Large cannot be
elected unless all other Board positions have been filled. Responsibilities of
each Member-at-Large will be determined on an annual basis by a vote of the
Board of Directors.
ARTICLE
VIII.
Meetings
1. The
Club
a.
The Annual Meeting of the
Club shall be held on such date in January as the Board of
Directors shall determine. The Board
shall make all reasonable
efforts to inform the Membership of the date, time and location of the meeting
at least 15 days in
advance.
b.
Special meetings of the
Club may be called by the President, and shall be called by the President upon
the written request of any five (5) members of the Board of Directors or any
fifteen (15) Members of the Club. Such written requests shall state the
purpose of the special meeting and shall be presented at least seven (7) days
prior to the proposed meeting date.
c.
A quorum of the Club shall
consist of not less than fifteen (15) members.
d.
Each Participating Member
of the Club shall have one (1) vote at any meeting of the Club, and no Member
shall be permitted to vote by proxy.
2. Board of
Directors
a.
The Board of Directors
shall meet annually within a reasonable amount of time after the Annual
Meeting of the Club.
b.
Regular meetings of the
Board of Directors shall be held monthly.
c.
Special meetings of the
Board of Directors may be called by the President, and shall be called by the
President upon the written request of any five (5) members thereof. Such
written requests shall state the purpose of the special meeting and shall be
presented at least seven (7) days prior to the proposed meeting
date.
d.
A quorum of the Board of
Directors shall consist of a simple majority of currently elected Board
members.
e.
Each Director shall have
one (1) vote at any meeting of the Board of Directors, and no Director shall
be permitted to vote by proxy.
ARTICLE
IX. Club Policies and Amendment of
Constitution and By-Laws
1.
The Board of Directors may,
by a 2/3 majority vote thereof, establish, amend or delete written policy that
furthers the purposes of the Club and that is not in conflict with the
Constitution. This provision allows for By-Law changes by the
Board.
2.
The Constitution and/or
By-Laws may be amended by a two-thirds (2/3) vote of the Members present at any
meeting of the Club, provided that a quorum is then present and provided that
the intention to amend the Constitution and/or By-Laws shall have been provided
in writing, in a manner determined by the Board of Directors, to each Member at
least fifteen (15) days prior to the date of such meeting.
ARTICLE X. Indemnification
1.
The Club shall, to the
extent legally permissible, indemnify and hold harmless each Director, officer,
coach, referee or other person volunteering his or her services to the Club
against all liabilities and expenses, including amounts paid in satisfaction of
judgments, in compromise of actions, suits, claims or other proceedings, as
fines or penalties, and legal fees and expenses, reasonably incurred by him or
her in connection with the defense or disposition of any action, suit or other
proceeding, whether civil or criminal, in which he or she may be involved or to
which he or she may be threatened, by reason of his or her having been a
Director, officer, coach, referee or other person volunteering his or her
services to the Club, where such services were provided in good faith in
furtherance of the purposes of the Club. Notwithstanding the foregoing, no such
indemnification shall be provided unless approved by a majority vote of the
Directors.
2.
Nothing contained in this
Article shall affect the right of the Club to purchase and maintain insurance on
behalf of any person who may be indemnified hereunder against any liability that
he or she may incur in connection with the services that he or she volunteers to
the Club.
ARTICLE
XI.
Committees
1. The Nominating
Committee shall consist of four (4) individuals appointed annually by the
President at the September meeting of the Board of Directors. The Nominating
Committee shall prepare a list of candidates for the positions of President,
Vice president/Road, Vice President/Town, Secretary and Treasurer to be
presented for consideration at the Annual Meeting of the Club. They shall also
nominate candidates for the remaining officer positions of the Club to be
presented for consideration by the Board of Directors at its first meeting
following the Annual Meeting of the Club. Membership on the Nominating Committee
does not preclude an individual from being nominated for a position by that
Committee. Notwithstanding the foregoing, additional nominations for any
position as Director or officer shall be accepted from the floor at the meeting
pertinent to such election.
2. Other committees
may be appointed by the President upon approval of the Board of Directors where
the purposes and object of any such committee are deemed necessary to further
the purposes of the Club. Any such committee so formed shall serve for the
duration of its assigned task or until the end of the fiscal year in which such
committee was formed, whichever first occurs, unless the Board of Directors
otherwise determines.
3. The President
shall be a member ex officio of all committees of the
Club.
Approved by vote of RYS
Coaches
D.L. Beckwith School
Library
March 13,
1997
RWT –
March 7,
1997
– recorded
TJB –
January 9,
2003
– formatting changes only
ARTICLE I.
Dispute Resolution
1. Disputes with
regard to playing time, substitution and other game-related matters shall first
be taken up with the coach in question. If the dispute is not resolved at that
level, it should be taken to the appropriate VP (e.g. Town or Road) who shall
investigate the dispute and attempt to resolve it within 7 days. If the dispute
is still not resolved, the VP shall inform the President who shall attempt to
resolve it and, if unsuccessful, shall submit it to the Board for
resolution.
ARTICLE
II.
Program Operations
1.
The Club's soccer programs
shall consist of the Town Program and the Road Program. Participation in such
programs shall be permitted for players who have attained the age of 4 1/2 (four
and one-half) years but who are not older than eighteen (18) years as of the 1st
of August immediately preceding the season for which any such player desires to
register with the Club. Age groupings for team assignment will be determined by
the player’s age as of the 1st of August immediately preceding the season for
which the player is registering.
2.
The Club will work
to:
a.
Locate, obtain and
maintain proper playing facilities;
b.
Secure uniforms, balls,
goals and other necessary equipment as appropriate;
c.
Comply with all
requirements of the MYSA;
d.
Disseminate information to
the participants, their families and the community concerning the Club and its
programs;
e.
Recognize volunteer
efforts and actively work to recruit and train additional
volunteers;
f.
Hold periodic meetings for
all parents and guardians of participants in the Club’s programs to inform
them about, and involve them in, the program;
g.
Make available to all
participants and their families this Constitution and By-Laws as well as the
financial statements of the Club at least once a year;
h.
Collect and disburse fees
and other monies for the sound financial organization and operation of the
region and to pay to the State office the State portion of its registration
fees.
i.
Participate in
Massachusetts Youth Soccer Association, United States Youth Soccer
Association, and United States Soccer Federation events and programs as
appropriate.
3.
The Club encourages local
businesses and individuals to support its programs and shall provide them with
suitable recognition. All solicitation of contributions must have the prior
written approval of the Board of Directors. All such contributions are
considered charitable contributions and are deductible for
U.S. tax purposes, subject to
the applicable limitations in the Internal Revenue Code.
4.
Town Program: The Town
Program shall be an instructional/recreational program in which team/league
standings will not be kept and awards, if given, will be given to all
participants.
a. Team Assignments: Team assignments
shall be made by those persons designated by the VP/Town. Retention of players
on any team shall be limited to the head coach's child(ren) and the assistant
coach’s child(ren). Except for the foregoing, there
shall be no automatic retention of players from the previous season. All teams
within a Division shall be evenly balanced, to the extent possible, on the basis
of player ability, age and gender. Players may play “up” a single age level
(e.g. a player who is 9 years old on August 1 may play in the U-12 age group)
with the agreement of the VP/Town and the parent or guardian. Once teams are
formed, no transfer of any player from one team to another may be made without
the approval of the coaches of both teams involved, the
VP/Town, and the parent or guardian.
b. Registration Fees and Refunds: The
registration fee for each player participant shall be fixed for each season by
the Board of Directors. Such fee may be waived in whole or in part with respect
to any participant at the discretion of the VP/Town if in his/her judgment the
requirement of such fee would create a significant hardship for such participant
or his or her family. Registration fees shall be refunded in the case of any
participant who withdraws prior to the first game of the season, less the cost
of any portion of the fee paid to the State or National program, if not
refunded. Refunds for withdrawals after the first game of the season may be made
at the discretion of the VP/Town.
c. Eligibility: Boys and girls,
between the ages of 4 1/2 and 18, based on their age as of August 1 of the year
in which the season begins, shall be eligible to register for the program,
subject to field availability, volunteer support and
such rules as may be issued by the VP/Town. First consideration for the
selection of players for teams shall be given to players who reside in the Town
of Rehoboth. Where all available
positions in any age group are not filled from this group, players from other
municipalities may participate on such team subject to field availability,
volunteer support and such rules as may be issued by the
VP/Town.
d. Length of Season and Cancellation
of Games: The season shall be of such duration as recommended by the VP/Town;
subject to the approval of the Board of Directors. Inclement weather or poor
field conditions may necessitate the canceling of games from time to time. Any
such cancellation will be made at the discretion of the VP/Town, in consultation
with the Safety Director, as early as practicable before game time. Once the
game begins, the referee in charge may suspend or abandon the game for just
cause. Additionally, any coach that has reason to feel that his/her team‘s
safety is compromised by the playing conditions may remove his team from the
field.
e. Attendance and Participation: Every
player participant shall be entitled to play at least half of every game.
Additionally, coaches are encouraged to:
o
play each player at
least three quarters of every game, wherever possible;
o
insure that all players
have the opportunity to play at the start of the game at some point during
the season and;
o
insure that each player has
the opportunity to play different positions during the course of the season.
In age groups U-10 and below, it is suggested that players be rotated
equally between offense and defense. In the upper age groups, players should
be given some choice in the positions that they play but should be
encouraged to move about through the course of the season so as to gain
experience in all facets of the game. Each participant is strongly urged to
attend every practice as practice provides the instructional setting
necessary for players to improve their skills and to begin to function as a
team. However, practice is not mandatory and absence does not impinge on a
players right to play at least half of every game.
f.
Protests: In keeping with
the approach of not keeping league standings, no protest of games shall be
permitted. However, coaches are encouraged to file with the Referee Coordinator
a written report within 48 hours after a game of any misapplication of the basic
rules by a referee, excluding judgement calls, and, if after investigation by
the Referee Administrator, it is found that a rule was misapplied, such referee
shall be so informed in order to ensure that no further misapplication
occurs.
g.
Conduct During Games: The highest standards of conduct and good
sportsmanship must be maintained at all times. Abusive or foul language by
players, coaches or spectators is forbidden. All participants must wear the
official uniform provided at all times in a neat, clean manner. The use of shin
guards is required at all practices and games.
o
Coaches are expected to be
positive and set the best possible example for the participants. Excessive
coaching from the sidelines shall not be permitted, and the function of the
coach should be to provide encouragement and a positive direction. The coach
may enter the field of play only with the consent of the referee and may coach
only within 10 yards in each direction from the half-way line of the field (in
no event in either of the penalty areas or from behind the goals). At the end
of the game, the players and coaches on each team shall line up and shake
hands with the players of the opposing team and thank the referee and
linesmen.
o
Spectators at games must
remain behind the spectator control line (three yards from the sideline) and
between the penalty areas, and their vocal efforts
should be limited to positive compliments to the participants. Under no
circumstances should they attempt to coach or address remarks derogatory to
players or the referee. The use of alcohol or tobacco products in the vicinity
of the playing field during practices or games is strictly
forbidden.
o
Discipline shall be up to
the referee at each game, and the referee shall have the power and authority
to discipline and eject players and coaches from the game and/or from the
playing area if their conduct violates these Guidelines or otherwise
interferes with the course of play. In addition, the referee may require
spectators to be removed from the playing area in the case of outside
interference or conduct detrimental to the game. The “playing area” shall be
defined as the field play and a 50 meter area surrounding it. No appeal of
disciplinary action taken by a referee shall be allowed.
o
A player or coach who is
sent off (red card) or cautioned (yellow card) may be subject to additional
disciplinary action (e.g. parent conferences, additional game-suspensions,
expulsions) at the discretion of the VP/Town and the Board upon thorough
review of the incident, to include a discussion with, and solicitation of a
recommendation from, the referee.
h.
Parental Participation: Each
parent who has a player in the program shall be strongly encouraged to volunteer
his or her services in some way. The program shall not reduce or eliminate the
player fee based upon voluntary work done by a participant's parents or
guardians and shall not charge an additional fee to those parents of players who
do not volunteer their services.
i.
Facilities: It shall be the
responsibility of the coaches for the first game each day to set up the goal
posts and nets and the coaches for the last game of each day to take down the
goal posts and nets and deliver them to a location to be specified by the Field
Coordinator. Each field shall be lined under the direction of the VP/Town and/or
the Field Coordinator and each group of fields shall be provided with a first
aid kit. Additionally, arrangements should be made to have 1) a cellular phone
and 2) an individual trained in first aid present at each playing site if
possible. No trash should be left at the facility. Parking shall be limited to
those areas designated at the fields.
j.
Equipment: The Club shall
supply each team with appropriate equipment (e.g. ball bag, balls, first aid
kit, etc.) at the discretion of the VP/Town. Each player is expected to provide
his/her own appropriate footwear and shin guards.
k.
Selection and Training of
Coaches: The Vice President/Town and the Town Program Coordinator(s) shall
develop a process for the appointment and training of all coaches and submit it
to the Board for approval. After approval, it shall be the responsibility of the
Vice President/Town and the Town Program Coordinator(s) to implement and
maintain this process. The training portion of this process should be fully
integrated, where possible, with training programs for coaches in the Road
Program.
5.
Road Program: The Road
Program shall consist of the Rehoboth Rebels and the Dighton-Rehoboth Strikers.
The Rebels shall operate entirely under the aegis of the Rehoboth Youth Soccer
Club and be targeted primarily towards tournament play while the Strikers will
operate as a joint undertaking of the Rehoboth Youth Soccer Club and Dighton
Youth Soccer.
a.
Rehoboth
Rebels:
o
The Rehoboth Rebels
Program shall be an instructional/competitive program in which teams compete
in events, recommended by the VP/Road and approved by the Board, against
teams consisting of players of similar age and gender from other venues.
Rebels teams shall compete according to the rules
stipulated by the event(s) in which they register.
o
The Rebels Program shall
field separate teams for both Boys and Girls. The Vice President/Road shall
appoint an appropriate number of Program Coordinators to administer the
overall program. Coed teams may be formed to compete in appropriate events
at the discretion of the Vice-President/Road.
o
The Vice President/Road
and the Rebels Program Coordinators shall develop a process for the
appointment and training of all coaches and submit it to the Board for
approval. After approval, it shall be the responsibility of the Vice
President/Road and the Rebels Program Coordinator(s) to implement and
maintain this process. The training portion of this process should be fully
integrated, where possible, with training programs for coaches in the Town
Program.
o
The Vice President/Road
and the Rebels Program Coordinators shall be responsible for the development
and implementation of a written process for the selection of players for all
teams subject to the approval of the Board. Such process shall provide for
adequate public notice for all players in the appropriate age group(s) . Teams shall be selected on the basis of player skill
and ability, as determined by evaluations of players who have participated
in the Club's programs and by evaluations at Rebels Program tryouts. At a
minimum, this process will provide for assessments of all interested players
who attend skill evaluation(s) by an impartial panel of at least three (3)
coaches selected from a pool of all interested and qualified individuals by
the VP/Road. At a minimum, players will be assessed on individual skills
(ball control, trapping, dribbling, passing, etc.); fitness/mobility;
approach/attitude; and performance in small-sided
games.
o
The Vice President/Road,
in consultation with the Program Coordinators, shall be responsible for
placing all Rebels Teams in such divisions of each of the event(s) in which
they compete that is commensurate with their respective abilities. Each such
team shall be placed in that division offering the highest level of
competition that is commensurate with such team's
ability.
o
Where multiple Rebels
Teams are participating at a single age level, players for those teams shall
be selected beginning with the team that will compete in the
most-competitive league division, and then following in order with the teams
that will compete in the next to the least competitive divisions. The Vice
President/Road and the Rebels Program Coordinators may, at their discretion,
place multiple teams in a particular age level in the same league
division.
o
First consideration for
the selection of players for Rebels Teams shall be given to players who
reside in the Town of Rehoboth or participate in the
Rehoboth Town Program. Where all available positions on any Rebels Team are
not filled from this group, players from other municipalities may, to the
extent permitted by the rules of the event(s), participate on such team.
o
All Rebels coaches will
endeavor to insure that all players participating in the Rebels Program
shall play a minimum of one-quarter (1/4) of each game in which their
respective teams compete, provided that the coaches of each such team shall
not be obligated to provide such minimum playing time to players who do not
attend scheduled practices or games, or whose attitude and behavior are in
any manner detrimental to the team in which they participate, or who fail to
adhere to such reasonable rules and requirements consistent with the
purposes of the Club set by their coaches for the team on which they
participate.
o
The registration fee for
each player participant shall be fixed by the VP/Road with the approval of
the Board of Directors. Such fee may be waived in whole or in part with
respect to any participant at the discretion of the VP/Road if in his/her
judgment the requirement of such fee would create a significant hardship for
such participant or his or her family. Registration fees shall be refunded
in the case of any participant who withdraws prior to the first game of the
season, less the cost of any portion of the fee paid for state, league or
tourney registration, if not refunded. Refunds for withdrawals after the
first game of the season may be made at the discretion of the
VP/Road.
b.
Dighton-Rehoboth
Strikers
o
The Vice-President/Road
shall be responsible for assuring that appropriate contact is maintained
with the DR Strikers Youth Soccer program and shall either serve as primary
contact or appoint another individual to that role.
o
The Vice-President/Road
shall endeavor to assure that a joint governing board on which both the
Rehoboth Youth Soccer Club and the Dighton Youth Soccer have appropriate
representation operates on an ongoing basis. The Vice-President/Road will
serve as one (1) representative to the joint governing board and will
recommend additional representatives as required for approval by the Club’s
Board of Directors.
o
The Vice-President/Road
shall endeavor to assure that the Strikers program will operate under the
policies, procedures and guidelines of the MYSA and the policies, procedures
and guidelines of whichever league(s) within the MYSA that it chooses to
join.
o
The Vice-President/Road
shall endeavor to insure that all players expressing a desire to play and
complying with the Striker skill evaluation/team selection requirements are
given the opportunity to compete at a level commensurate with their skill
level as determined by the selection process subject to the constraints of
team size and the availability of fields and coaches.
Approved by vote of RYS
Coaches
D.L. Beckwith School
Library
March 13,
1997
RWT –
March 7,
1997
– recorded
TJB –
January 9,
2003
– formatting changes
Amendments approved at
Annual General Meeting
D.L. Beckwith School
Library
January 15,
2003
TJB – January 22, 2003 – amendments