Triggs Ladies Inner Club   By-Laws   Revised January 2003

ARTICLE I – OFFICIAL NAME

The name of the organization is Triggs Ladies Inner Club.

ARTICLE II – BOARD OF GOVERNORS

Section 1 - Officers: The officers of the organization shall consist of a President, Vice President, Secretary, Treasurer, and three Governors. These seven shall comprise the Board of Governors (called the Board).

Section 2 - Election of Board of Governors: The officers shall be elected at the fall annual meeting of the membership each year (Field Day). The three (3) Governors shall be elected subsequent to the election of the Officers during the same annual meeting.

Section 3 - Terms of Office: The Officers shall serve for a two year term and no more than two consecutive terms in each office with the President and Secretary being elected in the even years and the Vice President and Treasurer in the odd years. The Governors shall serve two year terms with two (2) being elected in even years and one (1) in odd years.

Section 4 - Installation of Officers: All duly elected Officers and Governors shall be sworn in at the annual installation which shall take place a the fall annual meetings (Field Day), and their respective offices shall be effective at this time. All new officers shall have a brief meeting immediately following installation to set the long-term agenda for the following year.

Section 5 - Vacancies: In the event that a vacancy occurs for the presidency, the Vice President shall assume the full duties of the President for remainder of said term.
Should a vacancy occur in any other elected office, the Board shall have the power to appoint any member by majority vote of the Board to fill that office.

Section 6 - Nomination of Officers: During the month of July, a Nominating Committee consisting of three members shall be appointed by the Board. No Board members shall be on the committee.
The Nominating Committee shall post the names of the nominees at least thirty (30) days in advance of the annual meeting, at which the election of officers will take place.  Any five members, other than the members of the Nominating Committee and the Board, may submit nominations to the Secretary within fifteen (15) days prior to the annual meeting, and the Secretary shall immediately post the name(s).

ARTICLE III - DUTIES OF THE BOARD

Section 1 - President: The President shall preside at all meetings of the membership and of the Board. She, with the Treasurer, shall sign all checks, and she shall have general supervision over the affairs of the organization. She shall make all Board and Committee members aware of their duties as set forth in the by-laws.
She shall be a member, ex-officio, of all committees selected or appointed by the Board. Later, as past president, she shall be a member of all committees for one year.

Section 2 - Vice-President: The Vice-President, in the absence of the President, shall have the same powers and duties as the President. In the event that the President and Vice-President are absent, the Board may appoint one of its members as temporary President.

Section 3 - Secretary: The Secretary of the organization shall post notice of all meetings and keep records of meetings, including attendance. She shall maintain all records of the organization and transfer same at the last meeting to the incoming secretary.

Section 4 - Treasurer: The Treasurer of the organization shall collect all monies due to the organization. She shall promptly deposit such monies in a bank account in the name of the organization. She shall keep detailed accounts and present such reports at every meeting. She shall transfer same at the last meeting to the incoming Treasurer. She shall sign all payable checks, together with the President, and pay all bills approved by the Board.

Section 5 - Board of Governors: The Board of Governors shall control and manage the affairs of the organization and make rules for the governing of same in accordance with the by-laws. The Board shall appoint all committees as required by the by-laws, and it shall have the power to fill any vacancies on committees. If a Board member is absent for 3 consecutive meetings, a letter of warning will be sent to her indicating that missing the following meeting will be cause for dismissal. The President or any 3 members of the Board can call a meeting at any time during the year (see Article VI, Section 3, Quorums). The Board shall meet at least once a month during the golfing season.

Section 6 - Non-discriminatory Clause: Membership shall not be denied to any applicant because of race, color, or creed.

ARTICLE IV – COMMITTEES

Section 1 - Appointed Committees: The Board shall appoint the following committees and shall make and administer rules and regulations for said committees in accordance with the by-laws:
A. Auditing
B. Tournament
C. Handicap
D. Social
E. Membership
F. Rules
G. Nominating
H. By-laws

Section 2 - Auditing Committee: The Auditing Committee shall consist of one or more members who shall audit the accounts and records of the Treasurer for the fiscal year ending each November 1. The committee shall at any time audit the accounts and records of the Treasurer or shall do so at any time upon the request of the Board.

Section 3 - Tournament Committee: The Tournament Committee shall consist of a chairperson and at least one other member. Subject to the approval of the Board, they shall arrange all tournaments for the season, supervise the playing of same, and set any entrance fees.

Section 4 - Handicap Committee: The Handicap Committee shall consist of a chairperson and at least one other member. This committee shall have the responsibility to determine and issue handicaps. Handicaps and all computer printouts shall be posted not less than twice a month in accordance with the USGA rules.

Section 5 - Social Committee: The Social Committee shall consist of a chairperson and one other member. Said committee shall manage and arrange all social functions.  All functions shall be arranged and managed with the approval of the Board, including funds to be expended and fees to be charged.

Section 6 - Membership Committee: The Membership Committee shall consist of a chairperson and one other member. Said committee shall supply and receive membership applications. (See Article V, Section 2 for additional duties).              This committee shall issue a copy of the by-laws to all new members upon acceptance into the organization.

Section 7 - Rules Committee: The Rules Committee shall consist of a chairperson and one other member. They shall receive and rule on any questions pertaining to the USGA Rules of Golf and local rules.

Section 8 - Nominating Committee: See Article II, Section 6.

Section 9 - By-laws Committee: The By-laws Committee shall consist of two members whose duties shall be to revise the by-laws if needed. The said committee shall submit the draft of any revisions at a meeting of the Board for approval.

The Board will examine each case on its own merits and indicate its decision by return mail. When the year is up, upon her request, the member will be reinstated without any extra charge in addition to annual dues.

Section 5 - Initiation Fee and Dues: The amount of initiation fees and dues shall be assessed annually by the Board. The dues for the junior membership shall be one-half of the regular membership dues. Initiation fee for junior members is waived.

Section 6 - Payment of Dues, Fee and Assessments: Annual membership dues shall be payable not later than May 1. A late charge of $10 shall be imposed thereafter.

Section 7 - Membership Participation: All members in good standing may participate in all club activities and tournaments. New members with current GHIN card may immediately take part fully in tournaments. New members without GHIN cards must submit five (5) signed and attested cards from any sloped and rated course before they can compete in tournaments. Until then, they may play, but not compete, in individual tournaments.
In order to retain her handicap at Triggs and qualify for the following year's membership, a member will annually take part in a minimum of five (5) Inner Club Tournaments. If any member does not play in five (5) tournaments, they must reapply as a "new" member for the following year to be accepted.
In order to participate in the Club Championship, the member must participate in three (3) events prior to the Club Championship date.

Section 8 - Membership Classification: The membership of the organization shall consist of the following two classes:
(1) Regular Member - Voting
(2) Junior Member - Non-voting (Juniors may retain this classification only until high-school graduation.)

ARTICLE V – MEETINGS

Section 1 - Annual Meetings of the Membership: The annual meeting of the membership shall be held on Field Day of each year for the purpose of electing officers and governors.

Section 2 - Notice of Meetings: Notice of the annual meeting shall be posted at least ten (10) days prior to said meeting. Notice of any special meetings called by the Board shall be posted by the Secretary at least seven (7) days prior.

Section 3 - Quorums: No meeting shall be called to order unless a quorum is present. At membership meetings, one-fifth of the members constitutes a quorum for conducting business. At meetings of the Board, four (4) members constitute a quorum.

Section 4 - Voting: Any regular member shall have the right to vote on any measure. The Board shall have the right to revoke the vote of any member in accordance with Article VII of these by-laws.
If any five members submit nominations to the Secretary according to Article II, Section 6, paragraph 3 of these by-laws, then election shall be by secret ballot.

ARTICLE VI – MISCONDUCT

Section 1 - Misconduct: Charges of misconduct, which in the judgment of the Board are injurious to the order, welfare, interest or character of the organization or at variance with the requirements of the by-laws or any rule pursuant thereto, shall be adequate and justifiable grounds for disciplinary action by the Board.

Section 2 - Procedure: A member may submit charges against another member on any of the grounds heretofore mentioned to the Board in writing.
The charged member may present to the Board, orally or in writing, personally or by representation, any evidence or testimony to disprove the charges against her.
Upon receipt of said charges, the Board shall conduct its own investigation to determine the seriousness and validity of the charges.

Section 3 - Decision of the Board: The Board, after carefully considering the facts, shall, by majority vote of its members, reprimand, suspend, request the resignation of, expel said member, or determine no action is required. The Secretary then, by order of the Board, shall notify the parties involved as to the decision of the Board.

ARTICLE VII – BY-LAWS

 Section 1  - General: All of the by-laws may be altered, amended or repealed at the close of the season, to be put into effect the following year. A change may occur when a majority vote of the membership is taken. A By-Law change during the season will have an effective date

Section 2 - Presentation of Proposed Amendments: Every proposed amendment not emanating from the By-laws Committee shall be endorsed by at least ten (10) regular members in good standing.

Section 3 - Voting: Voting on the amendments to the by-laws shall be taken by secret ballot or by a physical count of a standing vote