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Knights of Columbus
Pope John Paul II Fourth Degree
Assembly
BY-LAWS
Pursuant to Article VII, Section 21, Laws and Rules Governing the Knights of Columbus Fourth Degree,
the following by-laws are adopted by the Pope John Paul II Fourth Degree Assembly #0952, Knights of Columbus.
Article I – Name
The official name of this body shall be the
Knights of Columbus
“Pope John Paul II - Fourth Degree Assembly #0952”
Article II – Elections
Sec. 1) All
officers shall be elected at the first regular meeting in June of each year. The officers shall hold office for a term of
one year, beginning July 1, and until their successors are elected and qualified. Trustees shall be elected for a three year
staggered term, as provided in Section 24(i) of Article VIII of the Laws and Rules Governing the Fourth Degree Knights of
Columbus.
Sec. 2) The
election of officers, if necessary, shall be by secret ballot. But it is preferred
that a nominating committee be formed to present a slate of officers. This method
is less disruptive, more efficient, allows more time to poll the members and avoids last minute surprises. See Article V if an election is conducted a majority...etc.
Sec. 3) The
Faithful Navigator shall appoint three members who shall not be candidates in the election to act as Tellers. After all who
are entitled to do so have voted, the ballot shall be declared closed and the Tellers shall then proceed to count the votes.
One of the Tellers shall examine each ballot singly and pass the same to his associate, who shall read aloud the name or names
written or printed on all legal ballots. The third teller shall place himself
in a position to view both other tellers during the counting process. The Scribe
shall tally the same and the results thereof shall be announced by the presiding officer.
Sec. 4) Each
officer elected must qualify and fill the office to which he is chosen, with or without installation, at the first regular
meeting in the month of July succeeding his election, unless excused by a vote of the Assembly, and must present himself for
installation at the time specified in the notice issued by or through the District Master, unless excused by such officer.
Otherwise such office shall be considered vacant.
Sec. 5) Vacancies
in elective offices shall be filled, after notice to the members, by election at the regular business meeting next succeeding
the regular meeting at which the vacancy was created.
Article III – Officers
Sec.
1)
The Assembly shall elect a Faithful Navigator, a Faithful Captain, a Faithful Pilot, a Faithful Comptroller,
a Faithful Scribe, a Faithful Purser, Faithful Inner and Outer Sentinels, a Faithful Admiral and three Trustees. The Faithful
Navigator, Faithful Captain, Faithful Admiral and Faithful Pilot shall annually appoint a priest to act as Faithful Friar
or Chaplain but such selection must be made in accordance with any rules established by the bishop. The Faithful Admiral shall be chosen from the Past Faithful Navigators of the assembly. The Faithful Navigator shall appoint the Color Corps Commander.
Sec.
2) The Faithful Navigator shall act as presiding officer, with all powers and duties incident to such
office. In his absence, or inability to perform such duties of office, the Faithful Captain shall perform such duties and
exercise such powers.
Sec.
3) The Faithful Captain shall, in the absence of the Faithful Navigator, perform the duties and exercise
the powers of that office. He shall also, to assure a good attendance at meetings and other functions, have charge of social
and other activities under the Good of the Order.
Sec.
4) The Faithful Admiral shall preside in case of the absence of both preceding officers, and may have
such other powers and perform such other duties as herein prescribed.
Sec.
5) The Faithful Pilot shall have charge of all properties of the Assembly except moneys, accounts and
record books of the officers but including ceremonials, shall be responsible for arrangement of the Assembly chamber and shall
direct and be responsible for the activities of the Sentinels.
Sec.
6) The Faithful Comptroller shall collect and receive all moneys due the assembly and all funds obtained
from any source and transfer the same to the Faithful Purser and obtain a receipt from that officer; he shall keep accounts
of the charges and receipts of each member; he shall keep a roll of the members, their ages, residences and occupations, with
the date of their initiation in the Fourth Degree; he shall, upon request by a member transferring to another assembly, issue
a transfer card, signed by the Faithful Navigator and attested by the Faithful Comptroller; he shall issue to each member
not indebted to the assembly for dues, a Fourth Degree membership card, duly signed and attested as above, which card shall
entitle a member to admittance to any meeting of the Fourth Degree within the period specified on said card and upon further
compliance with the rule requiring that the member produce a Third Degree membership card; he shall keep such necessary official
records and forms as will be furnished by the Supreme Secretary,
he shall notify quarterly the Supreme Secretary of all suspensions,
withdrawals, deaths, reinstatements and transfers to or from other assemblies occurring during the period; and he shall generally
perform all duties incident to his office as required by the Order’s laws, the laws and rules of the Fourth Degree and
of the Board of Directors.
Sec.
7) The Faithful Scribe shall keep a record of the minutes of all regular and special meetings in a bound
book furnished for that purpose by the Assembly.
He shall cast the lone vote for any uncontested office in an election.
Sec.
8) The Faithful Purser shall act as the treasurer of the assembly, keeping necessary records in a bound
book furnished for that purpose by the Assembly; give a receipt to the Faithful Comptroller for all moneys given him by said
Faithful Comptroller. He shall pay all orders drawn on him which are signed by the Faithful comptroller and countersigned
by the Faithful Navigator. All such orders shall have the approval of the Board of Trustees, except demands of the Supreme
Council, initiation fees due the District Master, the regular and usual stated payments of the assembly and payments authorized
by the assembly.
Sec.
9) The Faithful Inner and Outer Sentinels shall be responsible to see that all in attendance at meetings
are in possession of appropriate valid Third and Fourth Degree membership cards and shall perform such other duties as directed
by the Faithful Pilot.
Sec.10) The Faithful Comptroller and the Faithful Purser shall each give a bond for the faithful performance
of the duties of his office in such amount and form as may be from time to time determined by the Board of Trustees. Any fee for such required bond shall be paid by the assembly.
Sec.11) The Trustees shall before each meeting carefully examine all bills and present same to the Assembly
with their recommendation; and the approval of at least two members of the Board of Trustees shall be required for the payment
of any bills or statements. They shall annually during the first ten days of July make an audit of the books of the Faithful
Comptroller and Faithful Purser, as of each June 30 and report their finding to the Assembly and file the same with the Assembly
not later than the next regular meeting of the assembly following such audit. The Faithful Navigator shall be chairman of
the Board of Trustees.
Article IV – Delegates
to District Assembly
Delegates and their respective alternates to the District Assembly
shall be elected at the February meeting in the year in which such district assembly is convened; prior notice of the holding
of such election having been given to all members of the Assembly
Article V – Committees
The Faithful Navigator shall be ex-officio a member of all committees and of the Board of Trustees of the Assembly,
and shall be empowered to appoint, in addition to the permanent committees herein listed, any such committee or committees
as he may deem proper and as shall be directed by the Assembly. The standing committees of the Assembly shall be:
Admissions Committee: consisting of seven (7) members
of the Assembly including the Faithful Admiral who shall be the Chairman. Its duty shall be to pass on all applications for
membership in conformity with the provisions of Article IX, Section 28 of the Laws and Rules of the Fourth Degree.
Membership Committee: to encourage increase of membership
and to encourage worthy Third Degree members of the Knights of Columbus to apply for advancement to the Fourth Degree.
Nominating
Committee: A nominating shall be formed no later than January to recommend a slate of officers
for the May meeting. This committee should consist of three members from different
councils.
Article VI – Meetings
The regular meetings
of the Assembly shall be held on the fourth Wednesday of each month at 7:30 PM at the Clearfield Knights of Columbus Hall
at 6th & Arnold Sts. in Clearfield,
PA or at such other time and place as the Assembly may designate. Special meetings
may be called as provided in Article VII, Section 20, of the Laws and Rules of the Fourth Degree. Ten (10) members shall constitute
a quorum at a meeting, except that at a meeting where a change in these by-laws is to be voted upon, or other resolution,
then twenty (20) shall constitute a quorum.
The order of business shall be such as is provided in Section
22 of the Laws and Rules Governing the Fourth Degree, the procedure shall be the same as that provided by the Constitution
and Laws of the Knights of Columbus and Roberts Rules of Order.
Article VII – Dues
The dues shall be ten
dollars ($10.00) per annum, payable during the month of January of each year. Any
member who is disabled by bodily injuries or disease and is thereby prevented from engaging in any occupation or employment
for remuneration or profit and shall have been so prevented for a period of no less than six consecutive months shall be relieved
from the payment of all assembly dues, providing the member has met the requirements of Sec. 118 (e) of the Charter Constitution
Laws of the Knights of Columbus and has been approved by the Supreme Council.
Article VIII – Funds
Sec.
1) All monies obtained from any
source, by or through any person or persons, acting for or in the name of the Pope John Paul II Assembly or under its direction
or authority, shall be considered Assembly funds and shall be forthwith delivered to the Faithful Comptroller who shall give
his official receipt therefore and who shall report by the close of each meeting the amounts so received and from what source
and shall deliver the same to the Purser and take his receipt therefore.
Sec.
2) The Purser shall deposit all moneys received from the Comptroller in a bank to the credit of the Assembly.
Disbursements from this fund shall be made only by a check signed by the Faithful Navigator and Purser. The depository shall
be furnished with a copy of this section.
Sec.
3) No money in excess of $200.00 shall be paid or transferred from the treasury of this Assembly (except
such moneys as the Assembly is called upon to regularly pay for its current expenses, demands of the Supreme Council, purposes
approved by the Supreme Council or Board of Directors, or initiation fees due the District Master) unless by a two-thirds vote
of the members present and voting at a regular meeting held subsequent to a regular meeting at which notice in writing of
a resolution of intent to pay or transfer such money and the purposes and amount to be paid or transferred shall have been
given and regularly read.
Sec.
4) All bills shall be presented to the Scribe and then referred to the Board of Trustees. In case a bill
is not approved by the Board of Trustees, it shall be referred back to the Assembly for action.
Sec.
5) No officers shall receive any compensation for services rendered the Assembly, except the Faithful
Navigator, the Faithful Comptroller and the Faithful Purser, who shall receive annual membership cards without paying any
dues.
Sec.
6) Upon appointment, the Color Corps Commander shall be given the purple chapeaux and purple cape. If needed, a new item may be purchased from Assembly funds. These items belong to the Assembly and must be returned.
Article IX – Death of
a Member
Upon the death of any member of this Assembly who is in good standing, a “Watch of the Dead” may be requested
by his family and a Memorial Mass may be offered for the repose of his soul. All arrangements for such Mass shall be made
by the Faithful Comptroller.
Upon the death of any
member of this Assembly who is in good standing, the Faithful Navigator (or his designee) of this Assembly shall present a
Certificate of Condolence to the family and shall notify the family of our gift of a chalice in the names of all 4th degree
brothers in good standing that die during that calendar year. Said chalice shall
be awarded to a Priest as selected by the Assembly in memory of the deceased members.
Each name engraved on the chalice shall be remembered in each Mass in which the chalice is used.
At the end of each
calendar year, the Faithful Navigator with the assistance of the Faithful Comptroller shall determine which names shall be
engraved on the chalice and both shall be charged with purchasing and engraving said chalice.
All costs associated with this chalice shall be borne by this Assembly.
Article
X – Amendments
Amendments to these
by-laws shall be presented in writing at a regular meeting of the Assembly, but shall not be voted upon until the next succeeding
regular meeting. Notice in writing of such proposed amendments shall be mailed to all members at least five (5) days before
the meeting at which such resolution is to be voted upon, and a two-thirds vote of those present shall be necessary for the
adoption of any such amendment.
Article
XI – Effective Date
These by-laws and any
subsequent amendments shall take effect immediately upon their adoption by this Assembly and their approval by the Supreme
Advocate, and when effective shall supersede all by-laws which may heretofore have been passed by this Assembly.
These by-laws approved by vote
of the Assembly the 18th day of October 2006.
Faithful Navigator Michael R. Burns
Faithful
Scribe Gregory A. Burns
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